AI Use Policy

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Effective Date: August 22, 2026 Last Updated: August 23, 2026

Curriculum Warehouse, operated by NJ Data Diva LLC, may offer artificial intelligence (“AI”) assisted features designed to support curriculum development, instructional planning, standards alignment, resource development, and related professional educational workflows. This AI functionality is aimed at enhancing professional judgment, not replacing it.

This AI Use Policy outlines the conditions applicable to AI-assisted functionality provided through Curriculum Warehouse and should be read together with the Curriculum Warehouse Terms of Service, Terms of Use, Privacy Policy, Security & Data Protection Policy, Student Data Scope, Subprocessors notice, and applicable Client agreement. It is important to adhere to AI usage guidelines to ensure data privacy in education and align with our educational technology policy.

1.1 Availability of AI Functionality

Curriculum Warehouse includes AI-assisted functionality within supported Platform features and may offer additional AI functionality over time, aligning with educational technology policy. 

AI-assisted functionality may be:

- included within a Client's subscription;

- separately enabled;

- available only to Authorized Users with access to a supported feature;

- offered as an optional enhancement or add-on;

- provided as beta, preview, pilot, or early-access functionality; or

- otherwise made available according to the applicable Client subscription or configuration.

Feature availability may vary by Client, subscription package, implementation stage, assigned permissions, or Platform configuration. The availability of AI features does not inherently guarantee that every AI functionality is enabled or accessible to all Clients or Authorized Users, highlighting the importance of AI usage guidelines.

1.2 Client Authorization

Clients determine whether available AI-assisted functionality can be utilized within their organization and, where supported, which Authorized Users may access it. Clients are responsible for ensuring that the use of AI functionality is compliant with:

- Board of Education policies;

- acceptable-use requirements;

- local administrative procedures;

- collective bargaining obligations where applicable;

- professional responsibilities;

- Client AI-governance requirements; and

- applicable federal, state, and local requirements, particularly concerning data privacy in education.

1.3 Platform Development

Available AI functionality may evolve as:

- technology changes;

- Platform capabilities develop;

- service providers change;

- Client needs evolve; or

- applicable legal and policy requirements change.

AI features labeled as beta, preview, pilot, experimental, or early-access functionality may be modified, restricted, replaced, or discontinued as the Platform develops in accordance with evolving educational technology policy.

Curriculum Warehouse AI functionality is designed to assist educational professionals with curriculum and instructional-planning tasks while adhering to AI usage guidelines. Depending on the available functionalities, appropriate applications may include drafting curriculum content, generating instructional ideas, developing lesson-planning materials, organizing curriculum information, suggesting instructional resources or activities, supporting standards alignment, drafting essential questions or learning objectives, generating possible assessments or learning tasks, adapting or refining instructional materials, summarizing curriculum information, revising or reorganizing professional curriculum content, and engaging in other curriculum or instructional-planning activities supported by the Platform. It is essential to ensure compliance with data privacy in education, as AI-assisted content should be treated as a starting point or draft, rather than as automatically approved curriculum or official Client content. This approach aligns with broader educational technology policy considerations.

3.1 Human Review Required

AI-generated or AI-assisted content necessitates appropriate human review before it is:

adopted into official curriculum;

published;

shared publicly;

integrated into lesson plans;

presented as district-approved material;

relied upon for instructional decision-making; or

otherwise employed for official educational purposes in line with AI usage guidelines.

3.2 User Responsibility

Authorized Users bear the responsibility of evaluating AI-assisted output for:

accuracy;

completeness;

factual reliability;

instructional appropriateness;

standards alignment;

age and grade-level suitability;

accessibility;

bias;

copyright or attribution concerns;

possible third-party rights;

district policy compliance; and

professional quality, ensuring adherence to educational technology policy.

Utilizing an AI-assisted feature does not transfer professional responsibility for the resulting content to NJ Data Diva LLC.

3.3 Client Responsibility

The availability of an AI-assisted feature does not signify NJ Data Diva LLC's approval of any particular Client's use of AI.

Clients are accountable for establishing and enforcing their own:

AI governance requirements;

Board policies;

acceptable-use rules;

professional expectations;

review procedures; and

publication or approval processes, aligning with data privacy in education.

3.4 Compliance with NAfAI & Educational AI Standards

Prompts and generated content processed through Curriculum Warehouse AI features are managed in compliance with national educational AI privacy standards, which include the NAfAI School AI Privacy Standards. Covered Data submitted to AI tools will not be harvested, retained, or used for external model training or synthetic data generation. System logs for AI interactions are maintained strictly for operational troubleshooting, session delivery, and necessary safety or security oversight.

Artificial intelligence systems may produce output that is: 

inaccurate; 

incomplete; 

outdated; 

misleading; 

biased; 

inconsistent; 

inappropriate for a particular learner or instructional context; 

incorrectly attributed; 

unsupported by reliable sources; 

duplicative of existing material; 

potentially subject to third-party rights; or 

otherwise unsuitable for official use. 

AI systems may generate information that appears authoritative even when it is incorrect. 

In light of AI usage guidelines, Curriculum Warehouse does not warrant the: 

factual accuracy; 

completeness; 

originality; 

uniqueness; 

copyright eligibility; 

noninfringement; or 

instructional suitability 

of AI-generated output. 

Given the importance of data privacy in education, users should independently review and verify important information before relying upon AI-assisted content, adhering to educational technology policy.

5.1 Student Identifiable Information

Student Identifiable Information ("SII") must not be submitted to Curriculum Warehouse's AI-assisted functionality. This prohibition remains in effect regardless of whether a Client has enabled or authorized the use of an AI feature. Users must refrain from submitting any information including:

- student names or other identifying information;

- student identification numbers;

- grades tied to an identifiable student;

- Individualized Education Programs (IEPs);

- special education information associated with an identifiable student;

- student health or medical information;

- disciplinary or counseling data;

- personally identifiable assessment information;

- student rosters;

- identifiable student work; or

- any other confidential student information or education records.

When instructional context is beneficial, users should opt for generalized or de-identified descriptions that do not single out individual students. The AI functionality of Curriculum Warehouse is designed for professional curriculum and instructional planning support and not for the processing or storage of Student Identifiable Information, aligning with data privacy in education.

Additional guidelines regarding student information can be found in the Curriculum Warehouse Student Data Scope.

5.2 Personal and Confidential Information

Users should exercise reasonable caution before submitting personal, confidential, restricted, proprietary, or sensitive information to an AI-assisted feature as part of educational technology policy. Such information should only be submitted when:

- the feature is designed to process that type of information;

- the information is reasonably necessary for the requested function;

- the Client has authorized the use; and

- the submission complies with applicable Curriculum Warehouse policies, Client policies, contractual obligations, and the law.

This section does not create an exception permitting the submission of Student Identifiable Information to AI-assisted functionality. Users must not submit:

- passwords;

- authentication credentials;

- access tokens;

- private encryption keys;

- security secrets;

- private API credentials; or

- any other information that could enable unauthorized access to a system or account.

5.3 Data Minimization

Users should provide only the minimum information reasonably needed to achieve the desired AI-assisted outcome. When identifiable, confidential, proprietary, or sensitive information is not essential, users should:

- omit it;

- generalize it;

- redact it; or

- de-identify it

before submitting the request. Curriculum Warehouse encourages users to avoid including names, personal identifiers, confidential business information, or any other unnecessary identifying information in AI prompts to ensure compliance with data privacy in education.

6.1 Google Gemini AI Services

Curriculum Warehouse utilizes Google Gemini, offered by Google LLC, to enhance certain production AI-assisted functionality within the Platform, adhering to AI usage guidelines.

Authorized Users who have access to supported AI functionality can initiate requests to Google Gemini through Curriculum Warehouse features, including supported lesson-planning tools, in alignment with educational technology policy.

When an Authorized User activates a relevant AI-assisted feature, the information submitted may be transmitted to and processed by Google Gemini as necessary to generate the desired output, while ensuring compliance with data privacy in education.

Curriculum Warehouse currently employs the Gemini 2.5 Flash model for AI-assisted lesson-content generation. The specific model or version used may vary over time as Curriculum Warehouse's functionality, Google services, technical requirements, cost, performance, or responsible-use considerations evolve.

Google LLC is recognized as an AI subprocessor on the Curriculum Warehouse Subprocessors page, reinforcing our commitment to data privacy in education.

Student Identifiable Information must not be submitted to Curriculum Warehouse AI-assisted functionality, in line with established AI usage guidelines.

NJ Data Diva LLC does not utilize Client-specific curriculum data to train external AI models, maintaining strict adherence to data privacy protocols.

Curriculum Warehouse will update its Subprocessors disclosure as applicable when there are additions, removals, or significant changes to production AI providers.

6.2 External Model Training

NJ Data Diva LLC ensures that Client-specific curriculum data is not used to train external AI models.

Where third-party AI services are engaged, Curriculum Warehouse will carefully select and configure those services in line with this commitment, where technically feasible and as per our educational technology policy.

This commitment pertains to NJ Data Diva LLC’s handling of Client-specific curriculum information and does not imply control over the independent development or general training practices of an AI provider beyond the relevant service terms, configurations, or contractual agreements.

6.3 Platform Improvement

Curriculum Warehouse may utilize aggregated or de-identified information regarding AI-feature utilization to:

- Understand general feature usage;

- Evaluate performance;

- Identify technical or usability concerns;

- Improve Platform workflows;

- Evaluate potential future functionality; and

- Inform product development.

This information will be managed in accordance with the Curriculum Warehouse Privacy Policy, ensuring compliance with data privacy in education.

Curriculum Warehouse will not intentionally re-identify properly de-identified information used for these purposes, in strict adherence to AI usage guidelines.

6.4 Privacy and Security

Information processed through AI functionality remains subject to the Curriculum Warehouse Privacy Policy, Security & Data Protection Policy, applicable Client agreements, and relevant data-protection requirements.

The presence of AI functionality does not alter the prohibition against submitting Student Identifiable Information to Curriculum Warehouse, consistent with our educational technology policy.

Authorized Users must adhere to the AI usage guidelines and are prohibited from using Curriculum Warehouse AI functionality to: violate applicable law; circumvent Platform security or access controls; generate malicious code for unauthorized or harmful purposes; facilitate unauthorized system access; harass, threaten, bully, intimidate, or unlawfully discriminate against another person; intentionally generate obscene, exploitative, or unlawful material; impersonate another person in a deceptive or harmful manner; intentionally create false records; falsify official curriculum approvals; knowingly infringe third-party intellectual-property rights; disclose confidential information without authorization; submit or process prohibited Student Identifiable Information; make deceptive representations that unreviewed AI output has been formally approved by a Client; interfere with the operation or security of Curriculum Warehouse; use automated methods to abuse or circumvent AI usage restrictions; or use AI functionality in a manner prohibited by the applicable Client's educational technology policy. 

7.1 Student-Specific and Other High-Impact Decisions

Curriculum Warehouse AI functionality is not designed to process Student Identifiable Information or make individualized student decisions. It is vital to ensure data privacy in education; therefore, AI-generated output must not be used as the sole basis for decisions concerning an identifiable student's: educational placement; eligibility for disability services; Individualized Education Program; accommodations or modifications; disciplinary status; grades; assessment outcomes; or other individualized educational rights. 

Because Student Identifiable Information must not be submitted to Curriculum Warehouse AI functionality, users should not rely on the feature to conduct an individualized analysis of a particular student. Additionally, AI-generated output should not be the sole basis for: employment decisions; disciplinary decisions; performance evaluations; or other material employment-related decisions concerning Client personnel. Nothing in Curriculum Warehouse AI functionality is intended to replace legally required professional review, individualized decision-making, due process, or established Client procedures.

8.1 Client Content

Client curriculum content submitted to an AI-assisted feature remains subject to the ownership provisions of the applicable Client agreement and Curriculum Warehouse Terms of Service. NJ Data Diva LLC does not claim ownership of Client curriculum content merely because it is submitted through an AI-assisted feature, in line with AI usage guidelines. 

8.2 AI-Assisted Output

As between NJ Data Diva LLC and the Client, NJ Data Diva LLC does not claim ownership of AI-assisted output solely because it was generated using Curriculum Warehouse. However, the generation of AI-assisted output does not guarantee that the output is:

- eligible for copyright protection;

- unique;

- original;

- non-infringing;

- accurate; or

- free from third-party rights.

Users and Clients remain responsible for reviewing AI-generated material before publication, distribution, incorporation into official curriculum, or other official adoption, particularly in compliance with data privacy in education practices.

8.3 Attribution and Disclosure

Clients are responsible for determining whether their:

- policies;

- professional standards;

- grant requirements;

- publication practices;

- academic-integrity requirements; or

- applicable law

require disclosure or attribution when AI has materially assisted in creating content. In adherence to educational technology policy, where Curriculum Warehouse visibly identifies content as AI-assisted, users should not intentionally remove or manipulate that identification to mislead others regarding the creation of the content.

9.1 AI Fees

AI-assisted functionality within educational technology may be:

- included within a Client subscription;

- separately enabled;

- subject to separate subscription fees;

- subject to usage-based fees;

- subject to feature-specific limits; or

- subject to other pricing or availability conditions disclosed in advance.

Applicable fees or included AI functionality will be identified through the Client's:

- Order Form;

- proposal;

- written agreement;

- subscription configuration; or

- applicable Platform-based usage controls.

The existence of AI functionality within the Platform does not solely establish whether that functionality is included within a particular Client's subscription, in accordance with our AI usage guidelines.

9.2 Usage Limits

Curriculum Warehouse may establish reasonable usage limits where necessary to:

- manage third-party AI costs;

- protect Platform performance;

- prevent abuse;

- maintain equitable access;

- address technical limitations; or

- comply with third-party provider restrictions.

Material paid usage limitations will be disclosed to Clients as appropriate, aligning with data privacy in education standards.

9.3 Violations

NJ Data Diva LLC may restrict or disable AI-assisted functionality when reasonably necessary due to:

- misuse;

- suspected security abuse;

- repeated violation of this Policy;

- unlawful activity;

- submission of prohibited information;

- excessive or abusive automated activity;

- circumvention of usage restrictions; or

- a third-party provider restriction that impacts continued availability.

Where practical, Curriculum Warehouse will collaborate with the applicable Client administrator regarding user-specific concerns about educational technology policy compliance.

9.4 Changes to AI Providers or Functionality

AI technology and provider relationships may change over time.

Curriculum Warehouse may:

- add or replace AI providers;

- modify AI-supported functionality;

- change model configurations;

- introduce or remove AI features; or

- modify usage limits

as Platform needs, technology, cost, security, responsible use considerations, or applicable requirements evolve.

Where a production third-party AI provider will process Client Content or Authorized User personal information, applicable Subprocessor disclosures will be updated as appropriate.

9.5 Changes to This Policy

NJ Data Diva LLC may update this AI Use Policy as AI technology, Platform functionality, applicable requirements, third-party providers, responsible-use practices, or business operations evolve.

The current version will be published within the Curriculum Warehouse Terms & Policies center with an updated “Last Updated” date.

9.6 Contact

Questions regarding Curriculum Warehouse AI functionality or this Policy may be directed to:

NJ Data Diva LLC

Curriculum Warehouse

Email: jackie@curriculumwarehouse.com

Website: curriculumwarehouse.com